Hi
i want to set up a document archive system for work .... basically we have aprox 400-500 bits of paper every day that need to be archived electronically the company has tried some of the business solutions but they were not fantastic ... we have scanners in all offices and wondered if anyone knew of any freeware that i could set up

its more of a lets see if it can work than a has to be done project
any pointers?

cheers
Lem

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"If your going to kill a man, it costs nothing to be polite."- Winston Churchill
three and a half foot long??? dude, it could have swallowed you whole! 3jorn=GCHQ=

Are these like delivery sheets or sumat? Whats the current process?

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the curreent process is to put them in a bag with the date on it ....
then someone has to look through all the dockets to find what they require ... usually hand written dockets

all i want to do is scan in .jpeg .tif or .pdf

and file under date ... but would be fooken great if i could search for numbers.... maybe ocr

_________________

"If your going to kill a man, it costs nothing to be polite."- Winston Churchill
three and a half foot long??? dude, it could have swallowed you whole! 3jorn=GCHQ=

Taking every scanned file is 200kb, can't see you getting much better compression and still being able to read it. That would mean 500@200kb=100mb per working day = 25GB per year + you really need to back this up. So what you need then is a naming convention that relates to the records in your delivery database, that they are filed under day month, year, folder system. The problem is when you get more than one person using the system, even software solutions break down.

I don't think there's anything free out there as its quite specialised software that requires a decent customised database. What have you used before as there seems quite a lot of companies that do actually provide what your after.

I take it that its these type of scanners you got as well, flatbeds just don't cut it.

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we have used invu < software name also cannon do one that uses there scanners
the scanners we have are built into the photocopyers and are all spankers
they scan as clear as a photocopy and as quick ........

the size of the files isnt really aproblem with harddrives getting cheaper all the time and the size incerasing

its the search facilitys ie search under ocr say 12567893 and it would pick out this number in all paperwork ie invoice docket pod manifest etc

tbh im now thinking its prolly best to use a specialised software prog
cheers

_________________

"If your going to kill a man, it costs nothing to be polite."- Winston Churchill
three and a half foot long??? dude, it could have swallowed you whole! 3jorn=GCHQ=